Privacy Notice

This Notice is designed to explain how and why information about you will be used by Steeple Claydon Parish Council.

How will we use information about you?

One of the reasons the Parish Council collects personal information is that in order to perform Library services which we provide as part of our statutory functions. Where services are not part of our statutory functions, we may seek your consent to collect and process your personal information.

We will use your information to create a case record for you and we are responsible by law for decisions relating to the security and use of your personal information.

Generally speaking, we will not use your information without your permission for purposes not directly related to the Library Services we provide.

What type of information will we keep about you?

  • details about you such as full name, date of birth, and contact details such as phone number, address, and e-mail address where appropriate,
  • information relevant to the services being provided, for instance library service.

How will your information be kept secure?

To ensure that your information is used appropriately and that your privacy is respected, your personal information will be held and used in compliance with the requirements of all applicable legislation. This means that:

  • the Parish Council will take steps to ensure that your information is kept as safe as possible, and that it is always accurate and up to date,
  • only those staff who need to do so will access your personal information;
  • your record will be retained in accordance with the Parish Council’s retention schedule.

Who will we share information with?

Your information will not be shared with anyone outside the Parish Council.

What are your rights?

In addition to having the right to be informed about how we will use your information, you have the right (free of charge) to the following:

  • access to personal information we hold about you;
  • to have your information corrected if there are inaccuracies or if the information is incomplete;
  • to restrict the processing of your information in certain circumstances in accordance with applicable law;
  • to be told if your personal information is lost and if, as a result, your privacy and rights may be at risk. In addition to the above, if we have no legal basis to process your information other than the fact that you gave us your consent, then you have the following additional rights:
  • to withdraw your consent to process your information;
  • If you wish to see the information we hold, or if you believe that information we hold is out of date or inaccurate, please use the online contact form.

Data Controller

Steeple Claydon Parish Council is the Data Controller for the data it collects from you as an individual.

Data Protection Policy

The Parish Council’s Data Protection Policy can viewed online, or can be requested by email

If you’d like to talk to her please call 01296 534698 (office hours only) Monday-Thursday.

Who can I contact with any questions or complaints?

Please speak to the Parish Clerk Steeple Claydon Parish Council in the first instance.

We will need to update this privacy notice from time to time. We will maintain a latest version number and you can ask us about this notice or check online at any time.